Copy allocation

Copy Allocation

Static Operations

Copy Allocation enables media owners to manage a single poster per design rather than tracking posters by overall quantity. To uniquely identify a design and its associated poster, users reference the Copy Number field located within the Design Basic Info tab.

When generating a new Design, the systems auto-generates a unique Copy Number timestamp code to guarantee database-level uniqueness and auditability. You can also enter your own Copy Number value.

Note: The Copy Number field is mandatory; it cannot be empty.

To manage Face-to-Face reallocations effectively, do the following:

  • When entering posters received from print or production, create a distinct Static Copy entry for each physical poster unit. See Upload Designs.
  • Name each Static Copy using a convention that reflects its unique physical counterpart or inventory tag.

For example:

  • Static Copy #1 (Name BSH-001 | Copy Number: 20250519103001) > Face A
  • Static Copy #2 (Name BSH-002 | Copy Number: 20250519103002) > Face B
  • Static Copy #3 (Name BSH-003 | Copy Number: 20250519103003) > Face C

The Copy Number value is integrated at the following locations:

  • Static Copies
    • Static Copies list

    • Add Designs window.

      • Add Designs

    • Basic Info tab of a design.

  • Work Orders

    • Work Orders list

    • Work Order Basic Info tab.

  • Work Order Reports – The Copy Number value is displayed in the Work Order reports.
  • Posting Dashboard – The Copy Number value is displayed in the Posting Dashboard.
  • APIs – The dedicated copy identifier and system-generated Copy Number are exposed via static inventory and campaign endpoints for external integrations.

You can replace the automatically-generated Copy Number when adding a new Static Copy. For more information, see Upload Designs.

You can edit the Copy Number of a design in the Basic Info tab of a design.

Although the Copy Number is available in the Basic Info tab of a Work Order, it is read-only.