POST App

POST App

Static Campaigns

POST is a mobile app for Bill Posters to manage the work orders that they have been assigned. With POST, Bill Posters have access to the list of postings and take downs that they need to carry out. All updates done in the app are reflected in the system, and vice-versa, in real-time.

POST is an app available on Android and iOS.

Note: The POST App does not support “dark mode”.

Before using POST, complete the following prerequisites:

Note: When using Posting Companies (Contractor), instead of a Bill Poster (Employee), a new user must be created to give access to the POST App.

Follow this procedure to set a Bill Poster user and assign it the POST App user role.

Tip: Creating a user is done in the User Management module. See Create a New User.

To set up a Bill Poster user:

  1. In Admin, click the Workforce menu item, and then the Users tile.

    2. Users

    This presents the filter search window.

  2. Click Search.

    3. The screen will refresh to show the list of Users available.

  3. Select the User to modify and double-click it.

    4. This presents the User record's Basic Info screen.

  4. Click the Edit button icon in the Basic Information section and set the Job Title to Bill Poster.

  5. In the Access Type section, set the Bill Poster drop-down menu with an access type.

    6. The following access types are available for a Bill Poster:

    • My Linked Campaigns – Users can only see and search for their own campaigns and those of users to which they are linked.

      • Note: The linked user will not be able to see the campaigns of the other if the other is not linked to them as well.

    • My Business Campaigns – Users can only see and search campaigns for which they have been added to as contacts. They are usually Campaigns where users share supervisory responsibility. For example, a sales rep's manager would be linked to the rep's sales proposals and campaigns.
    • Power User – Users have access to all campaigns and data. This is not needed by most users.

  6. Click Save changes.

    7. You must now allow the Bill Poster to use the POST app.

  7. Select the Roles tab, then click Link button to link roles to your user.

  8. Perform a search by Name filter. In the Name containing field, enter 'post'.
  9. Select the Post App User and click Link.

    10. Note: Make sure that you either select to show 250 items or you go on the next pages, as all roles might not be on the same page.

    Now that your new Bill Poster user has been set up, you can assign it to Work Orders, on a Face-level, or even on a Site-level.

For more information on how to create a campaign, see Create Campaigns from Scratch.

For more information about campaigns, see Introduction.

To create work orders:

  1. Make sure that you have at least one design assigned to your bookings.

    2. For more information about how to upload design, see Upload Designs within Static Campaigns.

  2. When all your bookings are done and you have a design assigned to them, click Available Actions button on your Campaign level, then select Change Campaign Status and Contracted.

    3. Note: Even if your Campaign is already Contracted, you can still change or add segments and Face Bookings, and also Change your Design.

    Tip: Now that your Campaign is Contracted, Work Orders for your Face Bookings have been triggered.

  3. To see your Work Orders, access Operations in the top-left menu, click the Operations tab, and then the Work Orders tile.
  4. Filter your search.

    5. The example below filters according to Post Ad work order type and scheduled dates:

  5. If you want to assign your Bill Poster to several Work Orders at the same time, do the following:
    1. In Operations, click the Operations tab, and then the Work Orders tile.
    2. Select all the Work Orders of your choice.
    3. Click the Bulk Edit Bulk edit work orders button icon.
    4. In the Bill Poster drop-down menu, select the Bill Poster of your choice.

Now that you have both a Bill Poster user and a Contracted Campaign with Face Bookings and Design, you can decide to assign this Bill Poster to either:

  • The Work Orders of the Campaign – The Bill Poster will only be assigned to the Work Orders of this specific Campaign.
  • Sites – The Bill Poster will be assigned to all the faces included in the Site for an unlimited time.

To assign a Bill Poster on Work Orders:

  1. Access Operations in the top-left menu, click the Operations tab, and then the Work Orders tile.
  2. Click the Work Order of your choice.

    3. The Work Order page is displayed on the Basic Info tab.

  3. Click the Edit button icon.
  4. In the Bill Poster drop-down menu, select one for this Work Order.

  5. Click Save changes.

To assign a Bill Poster on sites directly:

  1. Access Operations in the top-left menu, click the Assets tab, and then the Sites tile.
  2. Click the Site of your choice.

  3. Click the Edit button icon.
  4. In the Bill Poster/Company drop-down menu, select the one for this Site.

  5. Click Save changes.

Download the POST App via the Play Store or the App Store.

To sign in, you must enter the following information:

  • Company code – The Web Address of the Static Campaigns Platform of your company. The address is usually as follows: companyname.ayudacloud.com.
  • Username – Username given to the Bill Poster user in Static Campaigns (see Set up a Bill Poster User for more information).
  • Password – Password set up for the Bill Poster user in Static Campaigns (see Set up a Bill Poster User for more information).

When all three steps are filled, tap SIGN IN.

The POST app main interface offers the following sections:

Section Description
Postings Posting tasks assigned to the logged Bill Poster.
Maintenance Maintenance tasks for damaged Faces assigned to the logged Bill Poster.
Late Postings or Take Down tasks that are still to be carried out after their due date.
On Time Postings and Take Downs that are to be carried out.

The POST app main interface also offers the following icons:

Icon Description
Allows the Bill Poster to search for a specific Face.
Allows the Bill Poster to see, on a map, the locations of the Faces for which they have Work Orders assigned (in the extent that those Faces have a defined location).

Gives further options and settings to the Bill Poster:

  • Refresh Data – Allows the Bill Poster to access real-time updated data.
  • Sort by – Can sort Work Orders according to:
    • Scheduled Date
    • Face Number
    • Plant\Bin
    • Completion Status

      • Can also chose either an Ascending or Descending Order.

  • Show work orders for – If several Bill Posters are logged in, POST can display Work Orders for one or several of them.
  • Settings – Allows the Bill Poster to show Work Orders for the upcoming 30 days by default, but can be adjusted to convenience.

    • Note: If display settings for Work Orders are set at 30 days by default, Bill Posters will not be able to see Work orders forecasted in more than 30 days.

Extensive information is available for Work Orders and Faces.

In addition to the picture of the Design to be posted, the advertiser and the Campaign name, you can define the material of the copy (whether it is Vinyl, paper, and so on) and the Plant that produced the copy.

When applicable, POST displays the Current Design in place on the Face.

Then, the information list includes:

  • Site name
  • Face number
  • Site Description
  • Task Type (either it is a posting or take down)
  • Address
  • City
  • Area
  • Face Order (applicable to Faces including several panels)
  • Unit Type (location type)
  • Facing (Compass direction of Face)
  • Media Type
  • Face Size
  • Status

You can add Posting Notes (from the Face or Site pages themselves) to warn about potential Damage on Face/Site or other characteristics.

When Faces (or Sites) have Posting Notes, that will trigger a warning sign on the Work Order.

Notes can be added from Work Orders or by tapping the icon

The following Bill Posting tasks are available:

View on Map

Shows the location of the Face for which a Work Order has to be done.

Map View in the POST App

Bill Posters can use the map view to pinpoint the exact position of their work orders on the map.

On iOS and Android, upon opening the work order, tapping the map icon will reveal it on the map as a single red pin.

Android users also have the additional option to view all work orders on a single map by tapping the map icon at the top. If one or more work orders share the same latitude and longitude values, a blue pin will be displayed on the map. Tapping on this blue pin will present a list of work orders sharing the same location. Work orders with different locations will continue to be represented by a red pin on the map.

Mark Done

Carries out a Posting or Take Down task.

Note: Postings and Take Downs actually work the same way. In both cases, POST displays the design that needs to be posted or taken down, allowing the installer to make sure they post or take down the right poster.

When you complete your Posting, tap Mark Done, then Posting Completed.

Posting Completed

Then, you need to take a picture of your Posting as a proof of task completed.

Picture time!

Note: Photos will be compressed down to a max of 1 MB.

You can retake the picture if needed or crop it. You can also add a Note.

If you are happy with it, tap Save.

Save

Complete Work Order

Your Work Order Status is now marked as completed. The Posting icon is Black Posting icon.

Work Order Completed

Scan Barcode

Allows Bill Posters to locate and complete the work orders. See Use a Barcode Scan in the POST App.

Edit Notes

Adds Notes to the Work Order.

Report Issue

If you encounter any issue with the app or with the Work Order, you can report an issue.

Contacts

Allows a Bill Poster to reach the Contacts linked to the Work Order or Face.

See Also: